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Office Manager

De functie

Your tasks will include:

  • Facility/Office Management: you'll be responsible for ordering office material, organizing and supervising the cleaning and maintenance of our facilities, you'll manage and administer office contracts of all affiliate offices, opening of new offices, expanding of existing offices.
  • Purchasing: develop and maintain the relationship with suppliers and tenders, negotiate with suppliers in 10 European countries, develop and fine-tune procurement processes, perform administrative tasks related to purchasing.
  • Travel management: you'll be back-up for travel management, manage travel arrangements made by our salesmen and HQ employees, file bookings, ask approvals to the correct person, take action in case of 'out of policy' bookings, follow-up on issues, negotiate contracts, make monthly reports concerning travel behavior.
  • Other tasks: We're working on a system on which each member of the team will be operational on all tasks of the department. Meaning, you'll be in contact with all following aspects: purchasing, travel management, car fleet management and facility management.

Het profiel

  • You have a degree, preferably in administration/office management.
  • You have some experience with office management (open to recent graduates with relevant internship experience).
  • Your communication skills are good and so is your knowledge of MS Office.
  • You are fluent in English. Every other EU language is a plus.
  • You are stress-resistant, well organized and service oriented.
  • You're able to prioritize on tasks and are good at multitasking.
  • You're detail oriented, critical and have analytical skills.

Onze klant

Our client is a multinational Japanese company with a strong presence in the whole world, providing high-tech products.


  • You'll work in a motivated and stimulating environment within an international atmosphere
  • A competitive salary package based on your skils and knowledge + fringe benefits



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  • Brussel
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